You just wrote the perfect email and are now looking for the best way to log out and close that message you’ve been looking at for the past hour; don’t worry, we’ve all been there. The good thing is that you take this into account, because how you end your email is vital. Even if it’s just a word or a short phrase, the correct closing, followed by your full name and signature (more on that in a few), is just the icing on a well-written email. It is also the last thing the recipient reads.
First, you need to consider your relationship with the recipient. If the message is related to business or work, you should avoid using unprofessional language when closing your email. This includes phrases like “Sincerely” and words like “Love.” Remember, context is key. But before you go through closures that never fail, here are a few that you should definitely avoid.
What not to say
Unless you’re emailing a close friend, here are some closures you shouldn’t use.
1. Love or yours really
If you’ve ever seen a romantic comedy in which someone sends an anonymous letter to someone they have a crush on, chances are they used one of these two closings. So it’s probably not something you want to send in a professional email.
2. See you, see you later, see you or talk soon
These are good for text messages, not so much for professional emails.
3. XOXO or hugs
These are 90s rom-com terms, don’t close by email. Enough talk.
4. Thanks or Rgrds
It’s never a good idea to abbreviate words in professional email, and closings are no different.
5. Your name or initials, nothing at all or Sent from iPhone
Is an email without a proper closing still considered an email? Avoid ending with “Sent from iPhone”.
Closures you can’t go wrong with
There are several closures that work in most situations, followed of course by a comma. Here are some examples:
You can never go wrong with “Best”. Not only is it friendly and cheerful, but it is also safe.
Honestly is a common word used to close cover letters, which makes it a good word to use in professional email.
It’s short, simple, and straight to the point.
4. Thank you or thank you very much
This is a great closing for someone who has done something for you or as a formal response.
5. Best regards, Best regards, Best regards or Best regards
These are all good to use if you have some kind of relationship with the recipient. But if you’ve never talked to them before, it’s best to go for one of the less personal closings above.
Now that you have chosen the correct closure for your email, it is time to include a signature. Your email signature should include your contact information (name, title, email, phone number, etc.) so that the recipient can easily connect with you without having to look elsewhere for your information. Once you’ve added your signature, it’s time to send your properly closed email!