delegate tasks
delegate tasks

It is well known that one of the most demanded skills for leaders and managers is knowing how to delegate responsibilities. The main reason is simple, if we do not have the ability to delegate responsibilities and tasks properly, productivity is affected.

The consequences are aggravated if it is the entrepreneur or the number one in the company who does not know how to delegate, since it generates the bottleneck effect that prevents the growth of the company itself.

So why don’t we delegate? The answer is also simple. Basically, because it scares us. We are afraid of losing control, of things not being done well, of ceasing to be essential… Fear is free and we each have our own fears, but it is important to find our fears in order to face them.

We usually justify our fears with beliefs that confirm that we are right not to delegate.

Beliefs such as “nobody does it as well as me”, “I waste more time when I delegate”, “my position requires me to be stressed and overwhelmed”, “I have to know everything”. With what beliefs do you justify yourself?

Although overcoming the fears that limit us is the first step, it is not enough. The goal really is to delegate efficiently to achieve all your benefits. To do this, we must analyze what tasks we can delegate and what resources we will need for this purpose.

It is important to remember that delegating is not the same as letting go. When we delegate tasks, it is not to ignore them, but to increase efficiency.

How and why should you delegate responsibilities?

There are many benefits that your company will obtain if you start to delegate responsibilities and tasks in an effective way.

How to do it? You must keep in mind three steps; classify the tasks that you can delegate, delegate properly and supervise. And do not forget that you cannot delegate in a hurry. Take the necessary time to analyze, classify, decide and transmit. The opposite will lead you to failure.

During the process, always remember that the important thing about delegating is to be more efficient and improve results. You are a team and that is how you should see each other. The important thing is not who does it, it is that it be done, and well.

Reasons why you need to delegate tasks and responsibilities

The main reason why it is good to delegate is the well-being of oneself. Excessive workload and stress takes its toll sooner or later. But in addition, the main benefits for the company thanks to delegating responsibilities and tasks are:

  • More time and energy available: By freeing yourself from workload, you will have more time and energy that will allow you to work more strategically and dedicate yourself to tasks that require your experience and knowledge.
  • Greater motivation and commitment of the employees: When you delegate to your team you are letting them know that you trust them and they usually understand it as an opportunity to develop in the organization and achieve greater success.
  • Improve communication and trust within work teams:  By delegating tasks to your team, communication needs to be much stronger in order to keep track of how projects progress. In addition, all employees will feel more self-confidence, and trust in the rest of the team.
  • Greater productivity: By having more motivated and committed workers, they will be more efficient workers, but, in addition, the work processes will also be more efficient, since the worker is more independent, which implies saving time and speed of reaction.

On the other hand, if you decide not to delegate and take on all the responsibilities yourself, the risks you run are:

  • You miss the talent of others: Each of us has our own talents and abilities. If you do the work yourself, you not only prevent them from growing, but also you don’t grow either and, consequently, the company doesn’t grow either. Talent management is a very important aspect to be able to evolve positively.
  • Stress: If you overload yourself with work, it is inevitable that you will end up consumed by stress and dragged down by its devastating consequences.
  • Unmotivated employees: They feel undervalued, they do not show initiative because they feel that they do not count.
  • Reduced productivity: Low efficiency, team motivation and increased chaos.
  • Impossibility to grow: By not delegating productivity and efficiency suffer, so the chances of having a good growth rate are much lower.

Tasks you can delegate

Obviously, not all tasks and responsibilities can be delegated. It depends on each project, the team you have, etc. You have to analyze each case and structure the workflows well.

We tell you what large areas of work can be easily delegated and how to do it:

  • Areas that are outside your field of knowledge: Don’t waste any more time mastering everything. Focus your time and energy on those functions where you can contribute all your experience and skills, and delegate the rest. If you do not have resources within the company, you can go to specialized companies or freelancers.
  • Tasks that take too much time: Look at everything that takes time away from your main functions.
  • Everything you need your team to learn: The best way to learn is to practice. Therefore, if you want your team to learn something, don’t hesitate to delegate it, that way they will learn, grow, and enrich their work while you free yourself.
  • What you don’t like to do: Without hesitation; when we don’t like something, it takes us longer and we do it worse. Don’t make any more excuses and look for the right person to do it.
  • Administrative tasks: It is a classic; It is very likely that you have already delegated them, if not, do not wait any longer.
  • All specialized areas that do not have the necessary volume to hire internal personnel: There are tasks that are practically not carried out in the company due to the lack of qualified personnel. We are talking about areas such as communication, digital marketing… If you want to delegate effectively and grow your business, you should not lose sight of these neglected areas, as they can be a great lever. There are many specialized companies that will be happy to collaborate and provide their services to generate synergies and help you grow your business.

Alternatives to delegate tasks

Normally, when we talk about delegating responsibilities and tasks, we talk about delegating to the company’s internal staff, so we would like to remind you that there is also the possibility of delegating outside the company:

  • Subcontracting to companies or agencies: There are many grants and subsidies to start this type of collaboration that can help and guide you when looking for someone to work with.
  • Outsourcing to freelancers or independent professionals:  Often working with someone outside the company helps to better delegate tasks. In addition, a new point of view always helps to give a different focus to the project.

Delegating specialized external personnel is often the best way to get experts at the best price.

Conclusions

Delegating efficiently benefits everyone involved and the return is improved results. Its opposite is led by stress and accompanied by chaos, negatively affecting the operation of the company and, of course, the income statement. In this situation, the growth of the company becomes unviable.

It often seems difficult to delegate responsibilities, you don’t know where to start or who to trust. However, with a good control of what happens within the company, the status of the project can be known without the need to take charge of all the tasks. A team that shares the work will always work much better.