How Can You Manage the PST Files?

Email archives are undoubtedly one of the best solutions for individual users. However, the problem is when they are full of sensitive business information. Even though the PST files are effective, there are many reasons why you should think twice before using the PST files to store sensitive business information.

During the initial days of email clients, storage was expensive and bandwidth was unstable. During this time, MS developers faced a problem when customers started asking them what to do if they want to keep their emails archived.

This is when the developers created the archive files, which can hold the mailbox items while also removing the essentiality of taking a large chunk of mailbox space. MS developers introduced PST file formats. As the company starts growing, the developers let the users create and remove the PST files as per their own needs. Nowadays, MS Outlook users can archive their email on the local storage drive easily. However, there are problems.

Nowadays, many companies and organizations store the essential business information in the PST files that are stored on the individual hard drive of the users. If the data files are not backed up properly, it will work like a hidden storage area where people can perform anything that they want.

This is why users should know the effective ways to manage their PST files. As the PST files are vulnerable to corruption, managing the PST files properly is undoubtedly a difficult task for the companies. Additionally, the size of the PST files will grow over time. This is why they are difficult to store or move.

PST Files are Good for Individual Users, But Not for the Companies 

Email archives are a great option for individual users. However, when the size of the PST files crosses the designated size, you will face many problems. If you use MS Outlook, you might have created your archive folder without realizing that it can convert into PST files. When you turn on the optional auto-archive feature, you will be able to create the PST files. Apart from that, it’s also possible to specify any other place where you can store the PST files, which causes more problems more the IT administrators.

There are various reasons why you should not incorporate PST files in your industrial purposes. Apart from the fact that PST files are prone to corruption and you need to use a repair tool to fix the corrupted pstthe files can also contain sensitive business information. This can allow hackers to steal your data. Even though cracking the PST files is hard, if hackers crack the PST files successfully, they will get their hold of confidential business data.

What Are the Things You Need to Remember About the PST Files?

Even the IT administrators cannot control the PST files. This might become a complicated and regulated situation where the retention rules are capable of specifying the long information that should either be kept or deleted. The old email or mailbox items that have been removed a long time ago can still come back and create a problem for the organization. Here are some drawbacks of the PST files you should know so that you can tackle any complicated situation without any issues.

PST Files Are Hard to Protect 

This is one of the most common drawbacks of the PST files. Organizations use different computers for each individual to back up a record of the directories. However, they can store the archive files anywhere they want. If the IT administrators are unaware of the location of the archive files, they won’t be able to recover the PST files. They can also be attacked by malware or viruses. As per Tech Target, malware attacks are dangerous.

PST Files are Unreliable and Large 

Over time, the size of your PST files will undoubtedly increase. However, keep in mind that the size limitation of the PST files is dependent on the MS Outlook version you’re operating with. If you’re using MS Outlook version 2002 or older, you won’t get more than 2GB size to store content on PST files. The PST files can easily take a couple of GBS, especially with the newer versions of the MS Outlook where the size limitation of the PST files is 50GB. The PST files are also hard to move from one computer to another as the process is hectic as well as extremely time-consuming.

PST Files Can Corrupt Easily 

This is probably the most famous disadvantage of the PST files. The PST files are extremely vulnerable to corruption, especially if the size of the PST files exceeds the size limitation. Even though the size limitation issue can be avoided if you use the newer versions of MS Outlook, various factors can affect and corrupt the PST files. Sometimes, the damage or corruption is so severe that you might not be able to recover the data. In such cases, you need to use PST repair tools.


This is how you can manage the PST files. If you’re using the PST files and facing rapid corruption, it’s time to contact us.